TTORC EMERGENCY RESPONSE PLAN
1) POLICY GUIDELINES AND OBJECTIVE
TTORC’s “Emergency Response Plan” is based on sound Health, Safety and Environment (HSE) practices and seeks to lend the specialised off-road recovery and transportation services of the club, on a strictly volunteers only basis, to the wider national community, in the event of any natural disaster. The emphasis is on “natural” disasters such as :-Hurricanes, Flooding, Tsunamis, Earthquakes and Forest Fires. No assistance will be “officially” provided by the club in terms of manmade disasters for example rupture of any natural gas transmission pipelines, “BLEVE/UVCE” (Boiling Liquid Expanding Vapour Explosion/Unconfined Vapour Cloud Explosion) or rupture of any hydrocarbon or chemical storage tanks, either on shore or off shore.
To effect this plan TTORC will establish and maintain ties with The Office of Disaster Preparedness and Management (formerly NEMA) charged with the responsibility for disaster preparedness on a national level.
As a policy decision TTORC’s Plan will first seek to establish the following in descending order of precedence:
· First and foremost, the safety of TTORC members, their homes and their immediate families during (or immediately following) an emergency incident, must be established.
· TTORC will engage in emergency response assistance and service to the wider community and at a national level, after first ensuring that the safety and emergency response needs of its members have been met.
2) THE PLAN
The plan comprises the following elements:
· Incident Command Centre (Primary and Secondary).
· Emergency Response Organisation (Incident Commander is the President).
· Roles and Functions of Members with voluntary support from General Membership (Voluntary Basis) .
· Incident Communication Protocol (including listing of relevant contact info)
· Equipment, Tools and 4X4s.
· Emergency Supplies (e.g. water)
· Periodic Drills and Tabletop Exercises to test effectiveness of plan.
3) INCIDENT COMMAND CENTRE
· The Primary Incident Command centre is at # 153 Southern main Road, Couva (Shivanand Maharaj’s residence) on the northern side of the Couva main road, upstairs the Motorist and is obliquely opposite to Scotia Bank. This residence is on a fist floor level and it will be used as the meeting place for staging all activities in response to an emergency incident.
· The Secondary Incident Command Centre is # 68 Melanie Gardens Preysal,Couva (Rafficks’ residence) on the eastern side of the Preysal flyover. This venue will be used in the event that the Primary Incident Command Centre is unavailable
· Maps showing the addresses, telephone number and the different approaches to the two residences are shown at Appendix A and Appendix B respectively.
4) EMERGENCY RESPONSE ORGANISATION
This comprises the following:
o Incident Commander – President (First Alternate – Events Manager, Second Alternate – Vice President).
o Communications Officer – Public Relations Officer (First Alternate – Web Page Officer, Second Alternate – Membership Officer)
o Logistics & Planning Officer – Events Manager (First Alternate – Scrutineer, Second Alternate – The Assistant Scrutineer)
o Incident Response Team – All TTORC Members on a voluntary basis (excluding: Incident Commander, Communications Officer, HSSE Officer and Logistics & Planning Officer).
o HSSE Officer – Safety & Training Officer (First Alternate – Scrutineer, Second Alternate The assistant Scutineer
5) ROLE AND FUNCTION OF MEMBERS
· The role and function of TTORC members are voluntary.
· Members will be furnished with support document which consist of the following
a. Maps showing various route to the command centre
b. Copy of the communication protocol and mapping diagram
c. Names addresses and emergency contact information of all TTORC members
d. Names addresses of All regional cooperation in Trinidad and Tobago
e. Copy of the approved Emergency Response Plan
f. Specific instructions of the role of each member.
6) INCIDENT COMMUNICATION PROTOCOL
The incident communication protocol ensures the following.
· Communication to the command centre by members
· Communication and instructions to all members by the commander
· Communication to various agencies during an emergency
· Determination of various levels of emergencies and communication to TTORC volunteers
· Identifying Emergency situation and initiating the appropriate response according to the plan.
7) EQUIPMENT, TOOLS & PPE (Personal Protective Equipment)
Vehicle’s to be kept in good working order. Vehicle fuel tank levels to be kept full and managed so that they do not fall below half tank (except for periodic maintenance).
PPE - Safety glasses/goggles/over-glasses, gloves, sturdy trail shoes (safety boots preferred) and long pants (e.g. cotton jeans).
MANDATORY - Valid Driver's Permit, Insurance Certificate, Working Seatbelts, First Aid Kit, No Alcohol, Fire Extinguisher, Optional-Inspection Sticker
TOOLS – Wheel, Spanner, Jack + Handle, Toolkit, 25', Sharp Cutlass, Spade + Fork, Winch + "Come along", Bow Saw + Axe, CB Radio, Mud Ladders.
TOW ROPES – Two (2) 25 ft X ľ inch Tow Ropes
SPARES - Spare Radiator Hoses Top/Bottom, Spare Fan belt, Water, Brake fluid, Engine Oil
OTHER - Roll Cage (2 on chassis), Towing Eyes, Snorkel
ELECTRICAL - Headlamps, Stop Lights, Horn, Wipers, Ignition/Kill Switch
TYRES - Spare All terrain or Mud Terrain/Lug tyres required.
ENGINE - No loose wires, Battery(s) Secure, Fan / Vee Belt, Throttle Return Spring, Fuel Lines Secure
DRIVE TRAIN/UNDERSIDE - Prop shafts Secure, Fuel Lines Secure, No loose wires below, All Wheel Nuts Present
8) PORTABLE EMERGENCY SUPPLIES
[One (1) full day’s supplies are to be kept in each vehicle by Emergency Response Members and also General TTORC Members who are electing to assist during emergencies].
Water - at least 1 gallon daily per person for 3 to 7 days
· Use unbreakable containers
- at least enough for 3 to 7 days
— non-perishable packaged or canned/tinned food / juices
— snack foods
— non-electric can opener
— cooking tools / fuel
— paper plates / plastic utensils
Clothing – change of clothing, sturdy shoes/boots, rain gear.
First Aid Kit / Medicines / Prescription Drugs
Flashlight / Extra Batteries
Radio - Battery operated; Extra batteries
CB Radio – (Recommended)
Cell ‘phone – Fully charged;
· Have cell phone adapter which can plug into a car’s cigarette lighter.
· Spare pre-paid card for pre-paid service
Cash - Banks and ATMs may not be open or available for extended periods.
documents - in a waterproof
container (Large size garbage bags useful)
— insurance, medical records, bank account numbers, passport / ID cards, etc.
Tools - keep a set with you during the storm
Vehicle fuel tanks filled (Never below half tank)
9) PERIODIC DRILLS AND TABLETOP EXERCISES
A simulation of an emergency will be performed at least once per year as a club event in order to test the effectiveness of the plan. This may take the form of a Tabletop exercise and Emergency Drill.
The Logistics & Planning Officer (Events Manager), the Incident Commander (President) and the HSSE Officer (Safety & Training Officer) will be the only members who have prior knowledge of the full nature and exact time of the drill. They will be jointly responsible for planning the drill. Other members will be prepared for participation in the drill with knowledge of the date of the exercise.